Nevada SOS – Internal System Issue, Missing UCC/FTL Images

If you work with the Nevada Secretary of State often, then you are already aware of the many system issues they have been having over the last couple of years. The most recent issue that seems to heavily impact the public’s business transactions is their internal system deleting several Uniform Commercial Code and Federal Tax Lien filing images. This has been going on since the beginning of 2021.

When trying to obtain copies of UCC filings or FTL filings, sometimes a “Copy Request Exception List” notice is provided. This notice states “ONLINE IMAGES FOR THE FOLLOWING DOCUMENT NUMBERS WERE UNAVAILABLE AND ARE NOT INCLUDED WITH THIS REQUEST. COPIES OF THESE DOCUMENTS WILL BE DELIVERED AT A LATER DATE UNDER A SEPARATE COVER. WE APOLOGIZE FOR ANY INCONVENIENCE.” The information on this notice is a bit misleading as our office has followed up with the state’s office on numerous occasions trying to obtain the missing copies that are listed on the Copy Request Exception List notice. After many attempts, it was brought to our attention that although the notice states the copies will beĀ  issued at a later date, the images of those copies in their system are missing.

While seeking clarification, the state’s office informed us that the copies listed on this notice no longer exist in their internal system and cannot be issued to the public. The understanding is over recent years the change in programs and updates to their systems caused many of these filing images to essentially be removed from their system, unable to be located or replaced. Unfortunately, it is continuing to happen as many UCC and FTL filings submitted within the last 6 months are now missing their images and unable to be issued to the public.

While this is most inconvenient and causing issues to some business transactions, the state’s office is continuing to work on locating and correcting the issue with their system. They apologize for delays in processing and for the filings that were affected by this image error and appreciate the public’s patience and understanding during this time. They do not have an estimate on when this error will be corrected and in the meantime will continue to issue the Copy Request Exception List notice for the filings that were affected.

We will continue to follow up with their office in hopes that this will be resolved soon. If there are any questions, please do not hesitate to contact our office.

 

Wyoming SOS – New Forms! Increased Fees!

Effective July 1, 2021, the Wyoming Secretary of State will be implementing filing fee increases for select filings in their Business Division. The increases will affect the following:

  • Profit Corporations and Processing Cooperatives
  • Nonprofit Corporations and Cooperative Marketing Associations
  • Limited Liability Companies
  • Limited Partnerships
  • Registered Limited Liability Partnerships
  • Statutory Foundations
  • Statutory Trusts
  • Registered Agents and Commercial Registered Agents
  • Resident/Nonresident Motorist Summons
  • Certificate of Existence/Evidence/Good Standings
  • Certifications
  • Monthly/Biannual/Yearly Database Downloads

If any of the above apply to you, feel free to contact our office or the Wyoming Secretary of State for details on the select filings where increased filing fees will be applied.

 

Reminder: Idaho UCC 2019 System Change

As a reminder, in February of 2019 the Idaho Secretary of State launched a new system for their UCC Department. All filings prior to the new system going into effect have been assigned new filing numbers. The Legacy numbers prior to the launch are still linked to their respective filings and are still searchable in their system. You will notice this change when searching and viewing any filings that were submitted prior to February 2019.

As with any new system, glitches happen and are still being addressed. If you notice a possible error with the new system (i.e. Indexing, Links, etc.) the Idaho Secretary of State asks that the issue be reported to their office so they can have them corrected.

https://sos.idaho.gov/

If you are unable to get through to their UCC Department, please do not hesitate to report the issue to our office. We will ensure the information makes its way to the appropriate individual for correction.

Feel free to contact our office with any questions or concerns!

COVID-19 and Synergy

We have all been affected by COVID-19 to some degree. Whether business or personal, the impact has been felt globally.

While focusing on maintaining superior service for our clients, we have taken precautionary measures to ensure the health and safety of our own employees and their loved ones. We have implemented new procedures to allow the majority of our staff to work remotely. Those select few that are still in the office make sanitation and cleanliness a priority while practicing social distancing.

Our office is still open, however like most state offices, closed to the public. This means Service of Process is received through our drop box and any in-person interaction is conducted through the safety and separation of our glass doors. Our clients are very important to us and to make sure we remain open and staffed, the well being of our team is treated equally as important!

CDC Prevention – How to Protect Yourself & Others

Feel free to contact our office with any questions or concerns!