Idaho DMV Rolls Out New System

In October 2020, the Idaho Department of Motor Vehicles rolled out a new internal system meant to streamline internal processes and decrease the amount of Idahoan records. Thus decreasing errors and lengthy wait times. When the department went live with their new system, they experienced technical issues, which is typical when implementing any new system. The Idaho DMV Team is working all hours to refine the state’s computer system and customers at the county offices are experiencing extended wait times as a result.

Please remember, although many services can be handled online, many vehicle registration and titling services cannot. Their office allows for appointments and walk-ins, which are first come first served with a 1:00pm cutoff time for joining the walk-in line. With the recent technical issues, it could be weeks before an appointment slot becomes available and walk-in wait times can range anywhere from 1.5-3.5 hours.

Our office is more than happy to assist with your on-site DMV needs. We appreciate your patience and understanding while the state’s DMV Team makes every effort to fix the bugs with their new system. Please do not hesitate to contact our office with questions or concerns!

https://itd.idaho.gov/news/idaho-dmv-to-update-vehicle-registration-and-titling-system-in-october/

Montana – Annual Report Deadlines Approaching

The Montana Secretary of State has strict deadlines for filing your annual reports each year. Be sure to mark these dates on your calendar so your business does not face any fines or administrative actions for filing late or not filing at all. https://sosmt.gov/business

January 1 – April 15: All entities must file an annual report each year by the April 15th deadline. Annual reports filed after this date will incur late fees.

September 1: All entities that have not filed their annual reports by this date will receive an Involuntary Dissolution/Revocation Intent Notice. Foreign entities will have 2 more months from this date to file. Domestic entities will have 3 more months from this date to file. Late fees will still apply.

November 1: All Foreign entities that have not filed their annual report by this date will be Revoked.

December 1: All Domestic entities that have not filed their annual report by this date will be Involuntarily Dissolved.

Do not wait to file your annual report and put your company at risk. If you need assistance or have any questions, please do not hesitate to contact our office!

Colorado Corporate/UCC Assistance

Considering conducting business in the state of Colorado? Do you need assistance with document retrievals or UCC/Lien searches? Synergy Corporate Services is happy to help with any of your business needs. Feel free to contact our office for questions or details for submitting orders with the great state of Colorado!

colorado secretary of state

Nevada Search Errors

The Nevada Secretary of State UCC Department has been experiencing some issues with their search systems for the past few weeks and it is unknown when the issue will be corrected. As of right now their UCC Department is denying any and all requests attempting to be submitted to their department. This does include:

UCC Certified Searches, FTL Certified Searches, UCC Non Certified Searches, FTL Non Certified Searches, UCC Copies, and FTL Copies.

As always, your patience and understanding during this time is greatly appreciated. Our office is doing everything we can to remain in contact with the state’s office and provide current information surrounding this issue. If you have any questions, feel free to contact our office.

 

Common Filing Rejections: Wyoming

Every Secretary of State office has specific requirements for their corporate filings. Sometimes overlooking even the smallest requirement can cause a hefty delay in your documents being processed. Below are a few errors that can be easily avoided.

Original Wet Signatures: Wyoming is the one state that requires all original wet signatures on their corporate filings. It’s best to use a different color ink when signing their documents. If black ink is used, they do a thorough inspection of the signature to determine whether it is a true wet signature or if it was a photocopy signature. If you choose to use black ink, make sure that you press hard enough on the paper to leave an indentation on the back side of the form.

Foreign Good Standing Certificates: If you are registering an out of state entity in Wyoming, make sure that the Good Standing Certificate you provide has been issued within the last 60 days. This means, within the last 60 days of the date that the document is processed by Wyoming, this could be up to a week after you submit it. If you are cutting it close on that 60 day mark – you might want to get a more recent Good Standing Certificate.

Business Start Date: Some registrations will ask for the date that your entity began or will begin business in the state of Wyoming. Keep in mind – If your entity has been doing business in Wyoming without authority from the Secretary of State first, you could be facing back taxes, large penalty fees, added filing fees, and additional required documentation. Make sure you take care of all state department requirements before you begin conducting business!

Registered Agent: Wyoming requires that your registered agent be located within the state. Most registrations require the Consent to Appointment by Registered Agent form to be completed and accompany the filing. This document does require a wet signature as well, however, it has two locations for the signature. The first is the agent’s signature consenting to the appointment of RA. The second is only if they are a current registered agent changing their registered address on file. Be careful about which location you complete!

Other State Department Approval: If your entity name contains any restricted or protected words from other state departments, you will be required to obtain a Letter of Approval from that department in order to register with the Secretary of State. Some examples include: “Academy” “College” “Education” or any derivatives need approval from the Department of Education. “Bank” “Bancorp” “Trust” or any derivatives need approval from the Department of Banking. Avoid a rejection by reaching out to these departments first so that you can provide the Letter of Approval with your registration to the Secretary of State.

Feel free to contact our office with any questions!

Reminder: Idaho UCC 2019 System Change

As a reminder, in February of 2019 the Idaho Secretary of State launched a new system for their UCC Department. All filings prior to the new system going into effect have been assigned new filing numbers. The Legacy numbers prior to the launch are still linked to their respective filings and are still searchable in their system. You will notice this change when searching and viewing any filings that were submitted prior to February 2019.

As with any new system, glitches happen and are still being addressed. If you notice a possible error with the new system (i.e. Indexing, Links, etc.) the Idaho Secretary of State asks that the issue be reported to their office so they can have them corrected.

https://sos.idaho.gov/

If you are unable to get through to their UCC Department, please do not hesitate to report the issue to our office. We will ensure the information makes its way to the appropriate individual for correction.

Feel free to contact our office with any questions or concerns!

Annual Reports: Don’t Jeopardize Your Business!

As a reminder, all Secretary of State offices have some form of required reporting for your business. Whether Annual or Biennial Reports, failure to file can put your business registration in jeopardy of facing administrative action. This can result in many issues for you and your business transactions. Make sure you know when your report is due and what each state requires.

The Idaho Secretary of State does offer a short grace period to file after a due date has passed before an entity faces administrative action. If submitting your report has been delayed for any reason, make sure you get it submitted quickly during this grace period.

Please note that only Idaho Domestic entities have the option to reinstate their registration number after facing administrative dissolution. If your business is registered as an Idaho Foreign entity, once your registration number has been administratively revoked, there are no options available to bring it back into good standing with the state. (Yikes!)

The Idaho Secretary of State does send out upcoming Annual Report due date notices via email. If the previously mentioned administrative action is a concern for you, make sure you contact their office and add/update your business email address.

https://sos.idaho.gov/

Feel free to contact our office with any questions or concerns!

COVID-19 and Synergy

It is clear to say that 2020 has been quite the challenge so far. We have all been affected by COVID-19 to some degree. Whether business or personal, the impact has been felt globally.

While focusing on maintaining superior service for our clients, we have taken precautionary measures to ensure the health and safety of our own employees and their loved ones. We have implemented new procedures to allow the majority of our staff to work remotely. Those select few that are still in the office make sanitation and cleanliness a priority while practicing social distancing.

Our office is still open, however like most state offices, closed to the public. This means Service of Process is received through our drop box and any in-person interaction is conducted through the safety and separation of our glass doors. Our clients are very important to us and to make sure we remain open and staffed, the well being of our team is treated equally as important!

CDC Prevention – How to Protect Yourself & Others

Feel free to contact our office with any questions or concerns!

Upcoming Office Closures

Business transactions can be crucial and time sensitive – delays can cause many things to go awry. Make sure you know when state offices are closed for holiday so that you plan accordingly. To see when these closures take place, visit our Holiday Closures page or click here.

Feel free to contact our office with any questions or concerns!