Common Filing Rejections: Wyoming

Every Secretary of State office has specific requirements for their corporate filings. Sometimes overlooking even the smallest requirement can cause a hefty delay in your documents being processed. Below are a few errors that can be easily avoided.

Original Wet Signatures: Wyoming is the one state that requires all original wet signatures on their corporate filings. It’s best to use a different color ink when signing their documents. If black ink is used, they do a thorough inspection of the signature to determine whether it is a true wet signature or if it was a photocopy signature. If you choose to use black ink, make sure that you press hard enough on the paper to leave an indentation on the back side of the form.

Foreign Good Standing Certificates: If you are registering an out of state entity in Wyoming, make sure that the Good Standing Certificate you provide has been issued within the last 60 days. This means, within the last 60 days of the date that the document is processed by Wyoming, this could be up to a week after you submit it. If you are cutting it close on that 60 day mark – you might want to get a more recent Good Standing Certificate.

Business Start Date: Some registrations will ask for the date that your entity began or will begin business in the state of Wyoming. Keep in mind – If your entity has been doing business in Wyoming without authority from the Secretary of State first, you could be facing back taxes, large penalty fees, added filing fees, and additional required documentation. Make sure you take care of all state department requirements before you begin conducting business!

Registered Agent: Wyoming requires that your registered agent be located within the state. Most registrations require the Consent to Appointment by Registered Agent form to be completed and accompany the filing. This document does require a wet signature as well, however, it has two locations for the signature. The first is the agent’s signature consenting to the appointment of RA. The second is only if they are a current registered agent changing their registered address on file. Be careful about which location you complete!

Other State Department Approval: If your entity name contains any restricted or protected words from other state departments, you will be required to obtain a Letter of Approval from that department in order to register with the Secretary of State. Some examples include: “Academy” “College” “Education” or any derivatives need approval from the Department of Education. “Bank” “Bancorp” “Trust” or any derivatives need approval from the Department of Banking. Avoid a rejection by reaching out to these departments first so that you can provide the Letter of Approval with your registration to the Secretary of State.

Feel free to contact our office with any questions!

Reminder: Idaho UCC 2019 System Change

As a reminder, in February of 2019 the Idaho Secretary of State launched a new system for their UCC Department. All filings prior to the new system going into effect have been assigned new filing numbers. The Legacy numbers prior to the launch are still linked to their respective filings and are still searchable in their system. You will notice this change when searching and viewing any filings that were submitted prior to February 2019.

As with any new system, glitches happen and are still being addressed. If you notice a possible error with the new system (i.e. Indexing, Links, etc.) the Idaho Secretary of State asks that the issue be reported to their office so they can have them corrected.

If you are unable to get through to their UCC Department, please do not hesitate to report the issue to our office. We will ensure the information makes its way to the appropriate individual for correction.

Feel free to contact our office with any questions or concerns!

Annual Reports: Don’t Jeopardize Your Business!

As a reminder, all Secretary of State offices have some form of required reporting for your business. Whether Annual or Biennial Reports, failure to file can put your business registration in jeopardy of facing administrative action. This can result in many issues for you and your business transactions. Make sure you know when your report is due and what each state requires.

The Idaho Secretary of State does offer a short grace period to file after a due date has passed before an entity faces administrative action. If submitting your report has been delayed for any reason, make sure you get it submitted quickly during this grace period.

Please note that only Idaho Domestic entities have the option to reinstate their registration number after facing administrative dissolution. If your business is registered as an Idaho Foreign entity, once your registration number has been administratively revoked, there are no options available to bring it back into good standing with the state. (Yikes!)

The Idaho Secretary of State does send out upcoming Annual Report due date notices via email. If the previously mentioned administrative action is a concern for you, make sure you contact their office and add/update your business email address.

Feel free to contact our office with any questions or concerns!

COVID-19 and Synergy

It is clear to say that 2020 has been quite the challenge so far. We have all been affected by COVID-19 to some degree. Whether business or personal, the impact has been felt globally.

While focusing on maintaining superior service for our clients, we have taken precautionary measures to ensure the health and safety of our own employees and their loved ones. We have implemented new procedures to allow the majority of our staff to work remotely. Those select few that are still in the office make sanitation and cleanliness a priority while practicing social distancing.

Our office is still open, however like most state offices, closed to the public. This means Service of Process is received through our drop box and any in-person interaction is conducted through the safety and separation of our glass doors. Our clients are very important to us and to make sure we remain open and staffed, the well being of our team is treated equally as important!

CDC Prevention – How to Protect Yourself & Others

Feel free to contact our office with any questions or concerns!

Upcoming Office Closures

Business transactions can be crucial and time sensitive – delays can cause many things to go awry. Make sure you know when state offices are closed for holiday so that you plan accordingly. To see when these closures take place, visit our Holiday Closures page or click here.

Feel free to contact our office with any questions or concerns!